Terms and Conditions

Last updated on September 20th, 2013

Commitment
FlashinTO Inc. O/A FITC respects and values its relationship with all our delegates, speakers, employees, customers, sponsors and other stakeholders. FITC is committed to protecting and keeping secure the personal information you provide into our custody and control.

Our office is located at 8 Camden street, Unit 101, Toronto, ON M5V 1V1. Phone: 416-840-1010. Email: info@fitc.ca

The personal information you choose to provide will be protected and used only for the purpose identified at the time of collection.

Anti-harassment Policy

FITC is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, or religion. We do not tolerate harassment of conference participants in any form. Sexual language and imagery is not appropriate for any conference venue, including talks. Conference participants violating these rules may be sanctioned or expelled from the conference [without a refund] at the discretion of the conference organizers.

Harassment includes offensive verbal comments [related to gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, religion, sexual images in public spaces, deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention. Participants asked to stop any harassing behaviour are expected to comply immediately.

Exhibitors, sponsor or vendor booths, or similar activities are also subject to the anti-harassment policy. In particular, exhibitors should not use sexualized images, activities, or other material. Booth staff (including volunteers) should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment.

If a participant engages in harassing behaviour, the conference organizers may take any action they deem appropriate, including warning the offender or expulsion from the conference [with no refund]. If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact a member of conference staff immediately. Conference staff will be happy to help participants contact hotel/venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the conference. We value your attendance.

We expect participants to follow these rules at all conference venues and conference-related social events.


Personal Information Defined

Personal information is information that can be used to identify or contact a specific individual (i.e. name, home address and telephone number) and may also include survey responses expressing an individual’s opinion. Publicly available information (example: information in telephone directory) or business contact information is not considered personal information. The provision by an individual of home information as business contact information will be considered business contact information and hence will not be subject to policies put in place to protect personal information.

Privacy Protection Practices
All personal information gathered by FITC is kept in confidence for the identified purpose for which it was collected. Festival employees or subcontractors only have authorized access to personal information based on the business needs for which it was collected. Physical, administrative and technical measures are in place to ensure that the information is not disclosed or shared for reasons other than achieving the purpose for which it was collected.

All FITC employees use password protocols and firewalls are in place to protect personal information received or stored electronically. Protocols and software are maintained to maximize protection of personal information.

Contact Information
Questions, concerns or complaints relating to the Festival’s privacy policy on the treatment of personal information should be e-mailed to: info@fitc.ca

At any time, should you wish to withdraw your consent authorizing FITC to use your personal information for the purpose(s) it identified, please advise info@fitc.ca

DISCLOSURE OF PERSONAL INFORMATION
We will not sell or rent your Personal Information to anyone. We will only disclose your Personal Information to third parties: Where you have specifically given us your consent to disclose your Personal Information for a designated purpose;

Who are acting on our behalf as our agents, suppliers or service providers, solely to enable us to more efficiently provide you with the FITC Services. Such entities act under strict contractual controls, requiring them to maintain the confidentiality of all such Personal Information and to use such information solely for purposes related to the provision of the FITC Services;

As may be set out in the Terms and Conditions applicable to a FITC Service, to facilitate the provision of such FITC Service, such as fulfilling legal requirements;

As required by law, including by an order of any court, institution or body with jurisdiction or authority to compel the production of information, or in order to protect or defend a legal interest; or

In connection with a FITC corporate re-organization, merger or amalgamation with another entity, or a sale of all or a substantial portion of the assets of FITC provided that the Personal Information disclosed continues to be used for the purposes permitted by this Privacy Policy by the entity acquiring the information.

LINKS TO OTHER SITES AND ADVERTISEMENTS

A FITC Service may contain links to other websites and services. While we try to link only to sites and services that share our high standards and respect for privacy, please understand that we are not responsible for the content of, or the privacy practices employed by, other companies or websites. This Privacy Policy applies only to the FITC Services referencing this Privacy Policy.

SECURITY
The security of your Personal Information is important to us. FITC takes technical, contractual, administrative, and physical security steps to protect Personal Information that you provide to us. We instruct our employees with access to your Personal Information that it is to be used only in adherence with the principles set forth in this Privacy Policy and the laws applicable to each specific business.

In certain areas, such as when you provide credit card information to us, we work to help protect the security of your credit card information during transmission by using industry standard Secure Sockets Layer (SSL) encryption technology.